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Corporate governance

Accountability

FPC is accountable to PBC for the allocation of drafting resources according to the legislation program determined by PBC. FPC attends PBC meetings (usually held on the Monday of each parliamentary sitting week) to answer questions and provide advice about how the drafting of Bills is progressing.

Senior Management Team

FPC takes responsibility for most of the decision-making within OPC on strategic and high-level management issues. FPC is assisted in this by the other members of the Senior Management Team (SMT).

The SMT consists of:

  • FPC (Mr Peter Quiggin PSM);
  • the two Second Parliamentary Counsel (Ms Meredith Leigh and Mr Keith Byles PSM);
  • the General Manager Publishing (Ms Aasha Swift);
  • the General Manager Corporate (Ms Susan Roberts until 4 November 2019 and Mr Stephen Campbell, who is also the Chief Information Officer); and
  • two Band two SES officers who rotate through SMT.

The SMT meets regularly. Issues that the team considered during the year included:

  • the Legislation Register redevelopment project;
  • State of the Service survey results;
  • recruitment policies and strategies;
  • corporate governance, including the Corporate Plan and Annual Report;
  • enterprise bargaining;
  • risk management, fraud control and business continuity management;
  • review and response to internal audit findings, recommendations and actions;
  • strategic and business-level organisational planning;
  • financial management;
  • workforce planning;
  • staffing matters including unscheduled absences; performance management; and training development;
  • consultation and engagement;
  • performance management;
  • training and development;
  • health and wellbeing initiatives;
  • review of library and online materials;
  • internal policies, practices and processes; and
  • review of workplace, health and safety matters.

This year OPC is trialling an arrangement of having two Band 2 SES officers at a time as members of SMT. Each SES officer is on SMT for approximately five months. The purpose of this is to get a broader range of views on SMT and to provide the SES with exposure to the full range of issues dealt with by SMT.

Workplace Consultative Committee

OPC places importance on the involvement of staff in the decision-making process. This is mostly achieved through the Workplace Consultative Committee (WCC).

The membership for the WCC consists of the members of the SMT and five employee representatives—one representing each of two drafter workgroups, one representing the Publications workgroup, one representing the Corporate Services workgroup, and one general employee representative. The health and safety representative also attends WCC meetings.

The WCC meets every 6 weeks and is chaired by a staff representative. The WCC has proved to be an effective method of ensuring staff can contribute to decision-making within OPC in an efficient manner.

Audit committee

There are three members on OPC’s Audit Committee. Details of the Committee members can be found in the table below.

Member's Name

Qualifications, knowledge, skills or experience (include formal and informal as relevant)

No. of meetings attended / total no. of meetings

Total annual remuneration

Jeff Lamond PSM

(Chair)

Formal economics and accounting qualifications, graduate qualification in legal studies.

CEO of small company (7 years). 34 years public service employment (13 years at SES and 6 1/2 as a Statutory Office Holder – APS Merit Protection Commissioner). Managed own consultancy since 2008 covering employment, values and ethics and personnel policy. Served for 10 years as Internal Ombudsman in two agencies addressing personnel, entitlements and management issues.

Substantial experience with audit-chaired or sat as independent member on seven Audit and Risk Committees for a range of Australian Government Agencies.

5/5

$8,500

Robert Hanlon

Chartered Accountant, Fellow CPA, Bachelor of Commerce (Accounting), Master of Business Administration, graduate member of the Australian Institute of Company Directors

Finance-related positions in the Commonwealth since 2007: Chief Finance Officer, Department of Industry, Science, Energy and Resources; Department of Environment and Energy; Australian Financial Security Authority.

3/3

$nil

Scott Brown

Chartered Accountant with over 30 years' financial experience including at a number of private sector entities

Finance-related position in Commonwealth since 2007. Currently Chief Finance Officer of large Commonwealth Department, and has CFO experience with small and medium government agencies.

2/2

$nil

Bronwyn Livermore

Legal qualifications.

22 years’ experience in the public service including 14 years as a drafter at OPC.

5/5

$nil

OPC’s Audit Charter can be found under "Our corporate information" located on OPC’s website.

Other committees

During 2019-2020, OPC reviewed its engagement strategy with staff. As a result, a number of new committees were formed to provide greater staff engagement in a number of areas. The committees that were formed are:

  • the People Committee;
  • the Business Operations Committee; and
  • the Joint Publications and Drafting Working Group.

A Champions Network was also formed to assist with the implementation of the new committees.

The new committees are operating well and have already had substantial input into a number of matters.

Staff meetings

Generally, regular staff meetings are held at least every six weeks except in January and July.

However, during the COVID-19 crisis, weekly meetings have been held using video conferencing.

The staff meeting is primarily an information meeting. The agenda provides for FPC and other members of OPC to report on specified aspects of operations and developments, such as the progress of the legislation program, staff movements and IT issues.

Having weekly meetings has been useful to ensure that staff are kept up to date with developments during a period when many of them are not working from OPC’s premises.