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ANNUAL PERFORMANCE STATEMENT

STATEMENT OF PREPARATION

I, Paul Singer, as the accountable authority of the Office of the Official Secretary to the Governor-General (the Office), present the 2019–20 Annual Performance Statements of the Office as required under Section 39(1)(a) of the Public Governance, Performance and Accountability Act 2013 (PGPA Act).

In my opinion, these Annual Performance Statements are based on properly maintained records, accurately reflect the performance of the Office and comply with subsection 39(2) of the PGPA Act.

Signature of Paul Singer

Paul Singer MVO
Official Secretary to the Governor-General
8 October 2020

PURPOSE

The purpose of the Office is to provide:

  • the necessary support to enable the Governor-General to perform their official duties, which are constitutional, statutory, ceremonial or community in nature. This includes the management and maintenance of the official residences at Government House in Canberra and Admiralty House in Sydney; and
  • the effective administration of the Australian honours and awards system through the Australian Honours and Awards branch.

The planned outcome for the Office is the facilitation of the performance of the Governor-General’s role through the organisation and management of official duties, management and maintenance of the official households and properties, and administration of the Australian honours and awards system.

The Office delivers its planned outcome through one program, being Support for the Governor-General and Official Functions.

The objective of this program is to support the Governor-General and official functions and comprises two components:

  1. Support for the Governor-General
  2. Administration of the Australian honours and awards system.

Table 1 summarises the results for 2019–20 against key performance indicators for Program 1 as identified on pages 262–263 of the 2019–20 Portfolio Budget Statements and pages 15–16 of the 2019–20 Corporate Plan. Table 2 compares the budget identified in those statements to actual cost during the year.

PERFORMANCE RESULTS

TABLE 1: PERFORMANCE INDICATORS FOR PROGRAM 1

Program 1.1 deliverables

Program 1.1 key performance indicators

Results for 2019–20

Component 1: Support of the Governor-General

  • Executive support—includes providing advice to the Governor-General, planning, implementing and managing Their Excellencies’ forward program of engagements, and liaising with representatives of governments, related authorities, and community groups.
  • Personal support—includes providing support for Their Excellencies and hospitality services for official functions.
  • Administrative services—includes providing governance advice and administrative services to OOSGG and managing the Governor-General’s official residences, including maintenance of property, equipment and grounds.

  • The Governor-General is satisfied with the level of advice and administrative support provided that enables him to successfully perform official duties.
  • The Governor-General is satisfied with the management of the households.
  • The properties are managed in accordance with the requirements of the Environment Protection and Biodiversity Conservation Act 1999 and government policies relating to heritage properties, and with due consideration of advice provided by the National Capital Authority and other relevant authorities.

  • The Governor-General has indicated a high degree of satisfaction with the level of advice and administrative support provided.
  • The Governor-General has indicated a high degree of satisfaction with the management of the households.
  • Property management has been in accordance with statutory and other requirements.

Component 2: Administration of the Australian Honours and Awards system

  • Research and prepare nominations for consideration by the Council for the Order of Australia, the Australian Bravery Decorations Council and the National Emergency Medal Committee.
  • Provide secretariat support for the Australian honours advisory bodies.
  • Undertake the administrative tasks associated with the approval of recipients in the Australian honours system and subsequent announcement where applicable.
  • Procure Australian honours insignia, warrants and investiture items.
  • Facilitate the approval of, and changes to, governing instruments within the Australian honours system.
  • Provide insignia to State/Territory Government Houses, service organisations and individuals for issue, and arrange local investitures.

  • The Governor-General and other key stakeholders express satisfaction with the administration of the Australian honours and awards system and support provided.
  • Activities comply with the governing instruments for honours and awards, including the Constitution for the Order of Australia.
  • The medals and insignia meet design specifications, adequate stock levels are maintained and control processes are adhered to.
  • Ensure the accurate and timely issue of insignia and other resources for investitures and honours list announcements.

  • The Governor-General and other stakeholders have expressed satisfaction with the administration and support provided to them.
  • All activities have complied with relevant governing instruments.
  • Medals and insignia have met design specifications, stock levels have been maintained and control processes have been followed.
  • Insignia and relevant resources have been accurately issued in a timely manner.