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ALPHABETICAL INDEX

A

abbreviations, 150–152

Accountable Authority, 6, 126

Accountable Authority Instructions (AAIs), 49, 55

activities see official activities (overview)

address, inside front cover

FOI matters, 59

Administrators, 20

Admiralty House, Kirribilli

asset management, 54

events and visits, 19, 20, 32

management and maintenance, 3, 16, 33–34, 35

security management, 48

works of art and other items, 36

advertising and market research, 57

agency resource statement, 137–138

anniversary correspondence, 7, 20, 33

annual performance statement, 12–14

Accountable Authority statement of preparation, 12

financial performance see financial management and performance

outcome performance (summary), 15–16

performance results against KPIs, 13–14

program performance see under Program 1; Program Component 1; Program Component 2

purpose, 12

Anzac Day commemorations, 22

apprenticeships, 50, 51

artworks, 36

asset management, 54–55

Audit Committee, 45, 139–140

Auditor-General see Australian National Audit Office

audits, 48

AusTender, 56, 57

Australia Day Achievement Awards, 50

Australia Day Honours List, 4, 117–120 see also Order of Australia

Australian Bravery Decorations, 114

investitures, 22

nominations and awards, 33, 39, 121–122

overview, 37–38

Australian Bravery Decorations Council, 37–38, 114–115

Australian Defence Force

appointments, commissions and ceremonies, 21–22

awards, 22, 37, 123–124

Commander-in-Chief role and activities, 6, 20

Australian Federal Police, 35, 48

Australian Honours and Awards System, 39–40

administration, 4, 36–38 see also Honours and Awards branch; Program Component 2

councils and committees, 7, 37–38, 112–116

diversity of nominations, 4, 5, 16, 40

investitures, 22, 40

nomination processes, 4, 38, 41

nominations and awards, 4, 33, 39–41, 117–124

overview, 37–38

promotion of, 16

see also Australian Bravery Decorations; Defence, meritorious and long service awards; Order of Australia

Australian Institute of Aboriginal and Torres Strait Islander Studies, 36

Australian National Audit Office, 48, 57

Australian Public Service Code of Conduct and Values, 49

Australian Public Service Commission, 49

Australian School-based Apprenticeships, 50, 51

Australian Signals Directorate, 48

Australian War Memorial, 36

Australian Workplace Agreements, 51

Australiana Fund, 36

awards (national) see Australian Honours and Awards System

B

Branch Directors, 55

bravery awards see Australian Bravery Decorations

budget see financial management and performance

bushfires, 2, 3, 5, 15, 29–31, 39

business continuity, 48–49, 53 see also COVID-19 pandemic

business plans see strategic and business plans

C

capital works budget, 17, 55 see also Property Works Plan

ceremonial activities, 6, 12, 15, 22–33 see also heads of state, heads of government and other dignitaries; visits by Governor-General

Chief Executive Officer, 6 see also Official Secretary

Chief Financial Officer, 6

Chief Risk Officer, 47

citizenship ceremonies, 23

Code of Conduct and Workplace Behaviours Policy, 49

Comcover risk benchmarking program, 47

Commander-in-Chief role and activities, 6, 21–22

commemorations, 22

committees

awards, 112–116

Office, 44–45

Commonwealth Fraud Control Framework, 47

Commonwealth Heritage List, 33

Commonwealth Indigenous Procurement Policy, 56

Commonwealth Ombudsman, 48

Commonwealth Procurement Rules, 55

communication and information

correspondence, 6, 7, 20, 33

media engagement and coverage, 32

see also website

community engagement, 25–26 see also patronage of organisations; visits by Governor-General

competitive tendering and contracting, 57

congratulatory messages, 7, 20, 33

constitutional activities, 6, 12, 20

consultants, 56, 134

contact officer, 135

FOI matters, 59

contracts see procurement

corporate governance, 44–49

corporate plan, 46

corporate services, 6

correspondence handled, 6, 7, 20, 33

COVID-19 pandemic

impact of, 2, 4, 5, 32, 62

response to, 3, 15, 23, 31, 48–49, 50, 53, 57

credentials ceremonies, 20, 22–23

cyclones, 5, 38, 39

D

Defence, meritorious and long service awards, 22, 37, 123–124

Defence Force appointments, commissions and ceremonies, 21–22

Department of Defence, 21

Department of Finance guidance, 16, 34, 49

Department of Foreign Affairs and Trade, 22

Department of Home Affairs, 48

Department of Parliamentary Services, 36

Department of the Environment, 33

Department of the Prime Minister and Cabinet, 6, 34, 38

Department of Veterans’ Affairs, 21

Deputy Official Secretary’s role, 6, 47

Digital Continuity 2020 Policy, 41

diplomatic mission credentials ceremonies, 20, 22–23

disability reporting, 54

discretionary grants, 57

diversity

gender of staff (Office), 127–130

in honours nominations and outcomes, 4, 5, 16, 40

Indigenous employment (Office), 132–133

drought, 2, 28, 32, 62

E

ecologically sustainable development principles, 33, 60–63

emails (correspondence) see correspondence handled

emergencies, nationally significant, 5, 38, 39

emergency services awards and medals see Australian Bravery Decorations; National Emergency Medal

employees see senior executives; staff

energy consumption, 60–61, 63

enterprise agreement, 49, 51

Environment Protection and Biodiversity Conservation Act 1999, 33, 60

environmental performance, 60–63

ethical standards, 49

events see ceremonial activities; community engagement; constitutional activities; credentials ceremonies; Defence Force appointments, commissions and ceremonies

Executive Council, 20, 21

executive remuneration, 50–51, 125

exempt contracts, 57

expenses and resources for outcome, 137–138

external scrutiny, 48

F

Federal Executive Council, 20, 21

finance law compliance, 44

Finance Team, 6

financial management and performance, 4, 49, 54–57

agency resource statement, 137–138

finance law compliance, 44

performance, 16–17, 18, 19

financial statements, 66–109

floods, 2, 5, 26, 32, 38, 39

food donations, 62

foreign awards for Australian citizens, 40

fraud prevention and control, i, 46, 47

freedom of information

applications in 2019–20, 60

information published, 58

procedures and charges, 59

Freedom of Information Act 1982, 57, 58–60

fuel consumption, 61, 63

furniture, 36

G

gardens

composting, 62

planning, design and maintenance, 35

water consumption, 62, 63

gender balance in nominations for awards, 4, 5, 16, 40

glossary, 150–152

Government House, Yarralumla

asset management, 54

events and visits, 6, 19, 20, 32

management and maintenance, 4, 16, 33–35

security management, 48

works of art and other items, 36

Governor-General

number of official engagements, 19, 20

number of speeches, 32

online following, 3

remuneration, 17, 19, 137

roles, 6, 12, 19, 20, 21, 37, 112

sworn in, 2, 20

see also ceremonial activities; Commander-in-Chief role and activities; community engagement; constitutional activities; patronage of organisations; visits by Governor-General

Governor-General Act 1974, 6, 44, 59, 129, 137

grants, discretionary, 57

greenhouse gas emissions, 60–61, 63

GreenPower, 60

H

heads of mission credentials ceremonies, 22–23

heads of state, heads of government and other dignitaries, visits by/meetings with, 23–25 see also credentials ceremonies

health and wellbeing program see work health and safety

heritage strategy, 33 see also property management

Honours and Awards branch, 7, 8, 33, 37–41 see also Australian Honours and Awards System; Program Component 2

household operations, 3, 6, 7, 12, 13, 16, 18 see also Admiralty House, Kirribilli; Government House, Yarralumla; property management

human resources management, 6, 50–54 see also staff

Hurley, General the Honourable David, 2

I

Indigenous employment, 132–133

Indigenous enterprises’ participation in procurement, 56

Individual Flexibility Arrangements, 51

information and communications technology, 3, 6, 45, 48, 57

Information Publication Scheme, 58

Information Technology Sub-Committee, 45

Instruments of Appointment and Oaths of Office, 20

internal audit arrangements, 48

international visits see visits by Governor-General

Internet address, inside front cover see also website

investitures, 22, 40

K

key management personnel, 50–51, 125

key performance indicators, 13–14 see also Program 1; Program Component 1; Program Component 2

Kirribilli House grounds maintenance, 34

Kirribilli Point Battery precinct, 3, 5, 16, 34, 35

L

Landscape Management Plan, 35 see also gardens

leadership development, 52

learning and development, 50, 51–52, 54

legal services expenditure, 56

legislation receiving Royal Assent, 20

letter of transmittal, i

letters (correspondence) see correspondence handled

letters of credence see credentials ceremonies

long service and occupational awards see Defence, meritorious and long service awards; National Police Service Medal

M

machinery and transport energy consumption, 61, 63

Management Committee, 44

Marine Barracks, Kirribilli see Kirribilli Point Battery precinct

market research, 57

McGrathNicol, 48

media engagement and coverage, 32

mentoring see learning and development

meritorious service awards see Defence, meritorious and long service awards; National Police Service Medal

military events and commemorations, 21–22 see also Commander-in-Chief role and activities

Minister for Defence, 37

Ministry swearing-in ceremonies, 20

N

National Archives of Australia Check-up, 41

National Capital Authority, 33, 62

National Emergency Medal, 5, 37, 38, 39, 115

National Emergency Medal Committee, 38, 39, 115–116

National Gallery of Australia, 36

National Medal and clasps, 39

National Police Service Medal, 37, 39

natural disasters, 2, 5, 38 see also bushfires; drought; floods

nominations for honours and awards see Australian Honours and Awards System

North Queensland floods 2019, 5, 38, 39

notifiable incidents, 136

O

Oaths and Affirmations of Office, 20

Office of the Official Secretary to the Governor-General

branches see Honours and Awards branch; People and Services branch; Strategic Engagement branch

Deputy Official Secretary’s role, 6, 47

establishment and role, 6

management see corporate governance; financial management and performance; human resources management

Official Secretary see Official Secretary

organisational structure, 6, 8

outcome and program see outcome and program

overview of Office, 6–8

performance report see Program 1; Program Component 1; Program Component 2

purpose, 12

role, 2–3, 7, 12

significant achievements, 3

official activities (overview), 19–20 see also ceremonial activities; constitutional activities; investitures; visits by Governor-General

official properties see Admiralty House, Kirribilli; Government House, Yarralumla

Official Secretary

Accountable Authority, 126

decision maker for FOI requests, 58

review by, 2–8

role, 6, 44, 112

see also Office of the Official Secretary to the Governor-General

Ombudsman, 48

Open Days, 32

opening of Parliament, 20

operating result, 4, 16

operational plans, 46

Order of Australia

diversity of nominations, 4, 5, 16, 40

investitures, 22, 40

Military Division, 37, 39, 40, 123–124

nomination processes, 4, 38, 41

nominations and awards, 4, 33, 39–40, 117–120

office-bearers, 37, 112

overview, 37–38

public perception of, 4, 40

Order of Australia Council, 37–38, 112–114

organisational structure, 6, 8

outcome and program, 7

agency resource statement, 137–138

annual performance statement, 12–16

financial performance, 16–17

outcome performance (summary), 15–16

performance report (details) see Program 1; Program Component 1; Program Component 2

performance results against KPIs, 13–14

outlook for 2020–21, 5

outreach and engagement see community engagement

outsourcing arrangements, 50, 56

overseas visitors see heads of state, heads of government and other dignitaries

overseas visits see visits by Governor-General

overview of Office see under Office of the Official Secretary to the Governor-General

P

paintings, 36

pandemic see COVID-19 pandemic

Parliament opening ceremony, 20

parliamentary committee reviews, 48

patronage of organisations, 27

People and Services branch, 6, 8

performance see Australian Honours and Awards System; financial management and performance; Program 1; Program Component 1; Program Component 2

performance pay, 51

police awards and medals see National Police Service Medal

Portfolio Budget Statements, 7, 16, 46

report against, 16–17

Prime Minister’s role in respect of the Office, 6

procurement, 49, 55–57

Program 1, Support for the Governor-General and Official Functions

financial performance, 16–17, 18

objectives, 12, 17

performance indicators, 13

resources and expenses for outcome, 137–138

Program Component 1: Support of the Governor-General

financial performance, 19

objectives, 18

performance indicators, 13

performance results, 19–36

performance summary, 15–16

Program Component 2: Administration of the Australian Honours and Awards System

financial performance, 37

objectives, 36

performance indicators, 14

performance results, 39–41

performance summary, 16, 37–38

see also Australian Honours and Awards System

property management, 3–4, 6, 16, 33–36, 54–55, 56, 60 see also Admiralty House, Kirribilli; Government House, Yarralumla; heritage strategy; household operations

Property Management Plan, 33

Property Sub-Committee, 44–45

Property Works Plan, 55

Property Works Program, 33–35, 45

Protective Security Policy Framework, 45, 48

Public Governance, Performance and Accountability Act 2013, i, 12, 44, 49, 55, 56, 57

Public Governance, Performance and Accountability Rules, 5

Public Service Act 1999, 49

purchasing, 49, 55–57

purpose, 12

Q

Queen’s Birthday Honours List, 4, 117–120 see also Order of Australia

R

receptions and community events see community engagement; heads of state, heads of government and other dignitaries; visits by Governor-General

records management, 7, 41

recycling, 61

Remembrance Day commemorations, 22

remuneration, 49, 50–51, 133

Audit Committee, 139–140

executive remuneration, 50–51, 125

Governor-General, 17, 19, 137

resources for Outcome, 137–138

risk management, 47

roles

Governor-General, 6, 12, 19, 20, 21, 37, 112

Office, 2–3, 7, 12

Official Secretary, 6, 44

Prime Minister’s role in respect of the Office, 6

Royal Assent to legislation, 20

RSM (internal auditors), 48

rural, regional and remote Australia, visits to, 2, 3, 15, 25, 26, 27–31

S

school visits, 20

Section Managers, 55

security management, 45, 48

Security Sub-Committee, 45

senior executives, 6, 8

remuneration, 50–51, 125

Singer, Paul, 6, 112, 114

small business participation in procurement, 56

social cohesion, 2, 5, 15 see also community engagement

social media, 32

staff

average staffing level, 51

consultative arrangements, 45

Employee Assistance Program, 53

employment arrangements, 51, 133

health and safety, 52–54

learning, development and training, 50, 51–52, 54

numbers and profile, 51, 127–133

remote working arrangements, 4, 50, 53, 57

remuneration, 49, 51, 133

rewards and recognition, 50

turnover, 51

state visits see heads of state, heads of government and other dignitaries; visits by Governor-General

statutory responsibilities, 6, 12, 44

strategic and business plans

audit plan, 48

business continuity, 48–49

corporate plan, 46

fraud control plan, 46, 47

Risk Management Plan, 47

strategic planning framework, 46

Strategic Engagement branch, 6, 8

Sustained Service awards see National Emergency Medal

swearing-in ceremonies, 2, 20

T

training see learning and development

transport and machinery energy consumption, 61, 63

V

values, 49

vehicle fleet, 61, 63

visits by Governor-General, 15, 25–26

Defence forces/ceremonies, 3, 21–22

organisation and management of, 6

overseas, 3, 20, 21, 25

regional centres in Australia, 2, 3, 15, 25, 26, 27–31

virtual visits, 2, 4, 15

see also community engagement

visits to vice-regal properties, 6, 19, 20, 32

W

waste management, 61–62

water consumption, 62, 63

website

address, 135

information published, 58

whole-of-government initiatives, 57

women, nominations for honours, 4, 5, 16, 40

work experience placements, 51

work health and safety, 52–54, 136

Work Health and Safety Committee, 45, 53

workforce see staff

Workplace Consultative Committee, 45

works of art and other items, 36