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Other Accountabilities

Data privacy

Our Data Governance Policy was reviewed by the RAGC in February 2021 and covers both the Pool and NHFB. It details the information collected, the purpose for the collection, its use, storage, disclosure and disposal, by the Administrator of the National Health Funding Pool.

Our systems and processes used for collection, storage and reporting have been designed to ensure security of information in line with the Commonwealth’s Protective Security Policy Framework. Further information can be found in our Data Governance Policy, available on our website, publichospitalfunding.gov.au

Purchasing

With support from the Commonwealth Department of Health Procurement Advisory Service, all our procurement activities in 2020-21 were conducted in line with the Commonwealth Procurement Guidelines, NHFB Accountable Authority Instructions and NHFB Procurement and Contract Management Policy.

Consultants

In 2020-21, the NHFB did not enter into any new consultancy contracts. Any future decisions to engage consultants will be made in accordance with the PGPA Act and related regulations including the Commonwealth Procurement Rules and the NHFB internal policies.

Reportable non-consultancy contracts 2020-21

Annual reports contain information about actual expenditure on reportable non-consultancy contracts. Information on the value of reportable non-consultancy contracts is available on the AusTender website.

Table 15: Reportable non-consultancy contracts 2020-21

Number

Expenditure $

New contracts entered into during the reporting period

12

922,845

Ongoing contracts entered into during a previous reporting period

5

888,359

TOTAL

1,811,204

Table 16: Organisations receiving a share of reportable non-conultancy contract expenditure 2020-21

Organisation

Expenditure $

PricewaterhouseCoopers

236,699

Ernst & Young

490,304

Taylor Fry Pty Ltd

184,416

Hays Specialist Recruitment (Australia) Pty Ltd

164,636

Synergy Group Australia Pty Ltd

277,386

Technology One Ltd

156,420

Australian National Audit Office access

In 2020-21, the NHFB did not enter into any contracts precluding access by the Commonwealth Auditor-General.

Exempt contracts

In 2020-21, the NHFB did not enter into any contracts that were exempt from publication on the AusTender website.

Grants

There were no grant programs undertaken by the NHFB in 2020-21.

Procurement initiatives to support small business

The NHFB supports small business participation in the Commonwealth Government procurement market. Small and medium-sized enterprise (SME) and small enterprise participation statistics are available on the Department of Finances’ website.

Our measures to support SMEs include:

  • complying with the Commonwealth Procurement Framework
  • using standardised contracts for low-risk procurements valued under $200,000
  • implementing the Indigenous Procurement Policy, noting that many Indigenous businesses are also SMEs
  • using credit cards for procurements valued below $10,000
  • implementing the Government’s Supplier Pay-on-Time or Pay Interest Policy.

Advertising and market research

During the 2020-21 reporting period, the NHFB did not conduct any advertising campaigns or market research.

Assets management

We manage two key ICT assets which align with our calculate, pay, report functions. These assets have a combined value of $1.63 million (as at 30 June 2021) and are governed by robust and transparent business processes.

To ensure our assets are effective in supporting our small agency to deliver on our objectives, we work with industry partners to manage our assets strategically, and we continually invest in technology to ensure our assets remain fit-for-purpose.

Ecological and environmental reporting

The NHFB is committed to the principles of ecologically sustainable development.

In 2020-21 the NHFB continued to minimise its environmental impact by:

  • encouraging staff and contractors to reduce the volume of printing, for example using laptops for committee meetings instead of printing folders of agenda papers
  • turning off lights and computers when the office is not in use
  • using a waste recycling station
  • limiting travel by using technological solutions whenever possible, for example, holding meetings via videoconference.