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Legislative compliance reports

National Film and Sound Archive of Australia Act 2008

Section 41 of the NFSA Act requires us to report the particulars of all disposals of significant collection items. We did not dispose of any items that we considered to be significant during the year.

Ministerial directions and government policy orders

Section 42 of the NFSA Act provides that the Minister may, by legislative instrument:

  • Give written directions to the Board in relation to the performance of the functions and exercise of its powers, or
  • Require the provision of a report or advice on a matter that relates to any of the NFSA’s functions or powers.

No instruments were issued in 2019-20.

No Government Policy Orders applicable to the NFSA were made by the Finance Minister under the PGPA Act.

Public policy engagement

As part of the process of updating the NFSA’s Heritage Management Plan the draft of the plan was made available for public consultation and comment from 13 June to 13 July 2020.

Judicial decisions and reviews by outside bodies

In this financial year, there were no judicial decisions or decisions of administrative tribunals that have had, or may have, a significant effect on the operations of the NFSA.

There were no reports about the NFSA made by the Auditor-General, a committee of either or both Houses of the Parliament, the Commonwealth Ombudsman or the Office of the Australian Information Commissioner.

In March 2020 the Australian National Audit Office advised that the Auditor-General would be conducting a performance audit of management of the national collections – follow-on, pursuant to section 18 of the Auditor-General Act 1997. The audit will assess the collections management practices of the NLA and the NFSA and will be tabled in December 2020.

Significant non-compliance

In 2019–20 the NFSA did not identify any significant non‑compliance issues in relation to the nance law.

Related entity transactions

We can confirm that in 2019–20 there were no related entity transactions, as defined under section 17BE of the PGPA Rule.

Where the accountable authority of the NFSA is responsible for making a decision to pay for goods or services from a related Commonwealth entity, any member of the accountable authority with a real or perceived conflict of interest must be excused from deliberations. The exception to this is where an interest is not a material personal interest, and the member decides to participate in the decision-making process. This decision must be recorded in the minutes of the meeting.

Advertising and market research

In accordance with reporting requirements contained in section 311A of the Commonwealth Electoral Act 1918, we annually report our total expenditure on advertising and market research.

There were three suppliers whose advertising and market research services cost over $10,000, as shown in table 11.

Table 11: Advertising and marketing research services over $10,000

Supplier

Type of services provided

2019-20 $ incl. GST

Universal McCann Australia

Advertising

49,746

The Press Society Pty Ltd

Publicist

46,378

Facebook

Advertising

10,494

Protecting the environment

We strive to reduce our environmental impact while complying with environment-related legislation, including the Environment Protection and Biodiversity Conservation Act 1999. The following initiatives demonstrate our ongoing commitment to environmental sustainability.

Collection storage conditions
We manage all of our environmentally controlled storage conditions in line with international conservation and preservation standards. Where possible, we monitor conditions electronically to maintain a stable, cost‑effective climate. In 2019–20, we made improvements to plant and equipment that have improved conditions in several storage areas.

Electricity
We maintain sub-metering on all electrical distribution boards to help identify anomalies and high-usage areas. We purchase items with low emissions and power consumption. When replacing assets, we seek energy efficiencies as part of the specification of new equipment.

Heating, ventilation and air conditioning
We constantly monitor and seasonally adjust the scheduling of our boilers, chillers and air handlers to provide savings where possible.

Gas
Regular boiler maintenance and good building management allow us to maintain our gas consumption levels. We revised our gas supply contract during the year to ensure cost-effective pricing.

Waste and recycling
We employ a segregated waste management policy to correctly handle paper, cardboard, mixed recyclables, toners, chemicals, metals and waste to landfill. We encourage staff to appropriately dispose of, or recycle, materials used in the workplace. We also monitor paper use.

Lighting
We use energy-efficient LED lighting whenever light fittings are replaced. We monitor our Canberra headquarters’ centralised lighting system to provide savings wherever possible, including scheduling lights and using movement-activated lights.

Water
We closely monitor water usage at all sites and laboratories, in addition to water consumption for landscaping, to introduce efficiencies where possible.

Cleaning
We use environmentally friendly cleaning products where we can and have minimised chemical use in exchange for alternative methods.