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Department structure

Figure 1: DPS Organisational structure The DPS organisational chart illustrates the reporting structure between the Secretary, the Deputy Secretary, the Parliamentary Librarian as well as the First Assistant Secretaries, the Assistant Secretary’s and the Directors.
DPS is established as one of four parliamentary departments supporting the Australian Parliament under the Parliamentary Service Act 1999 (PS Act). The Parliamentary Service provides professional support, advice and facilities to each house of the Parliament, parliamentary committees and parliamentarians, independently of the Executive Government of the Commonwealth. The department is responsible to both houses of Parliament through the Speaker of the House of Representatives, the Hon Tony Smith MP, and the President of the Senate, Senator the Hon Scott Ryan. The Secretary is the administrative head of the department and the accountable authority. The Parliamentary Librarian (a statutory office holder) reports directly to the Presiding Officers—and to the Joint Standing Committee on the Parliamentary Library—in respect of their statutory functions.

Office of the Secretary

The Office of the Secretary comprises the Secretary’s support staff, the Design Integrity and Special Collections (DISC) Unit and Art Collections Section. Both latter teams are managed by the Parliamentary Librarian on behalf of the Secretary as approved additional duties.

The DISC Unit coordinates consultation matters that have the potential to affect the design intent of Parliament House. It ensures changes maintain or enhance the building and its precincts. The unit has a critical role in consolidating and cataloguing all Parliament House records and resources that are integral to its design and construction. The unit is also responsible for ensuring that photos taken by AUSPIC (the Australian Government Photographic Service), which detail the people and events in Parliament House, are curated and preserved.

The Art Collections Section manages the Parliament House Art Collections. This includes: sourcing acquisitions; allocation and installation throughout Parliament House; conservation and preservation; developing and presenting displays and exhibitions in the public areas; conducting special tours of the Art Collection; and managing the commissioning process for the Historic Memorials Collection.

Deputy Secretary Group

Two divisions (Finance and Property Services and Corporate Services) and two branches (Security and Communication and Corporate Relations) report directly to the Deputy Secretary:

  1. Security Branch—provides security services, including daily operational security, building security, parking services, visitor access, security risk management, resilience planning and emergency management for parliamentarians, visitors and all building occupants.
  2. Communication and Corporate Relations Branch—responsible for internal and external communication and manages media enquiries, Senate Estimates coordination, issues management activities.

Parliamentary Library

The Parliamentary Library provides research and library services to the Parliament. It comprises the Office of the Parliamentary Librarian, Research Branch, and Library Collections and Databases Branch.

The Parliamentary Library’s function and structure are explained in the Parliamentary Library chapter.

Information Services Division

The Information Services Division works with internal and external stakeholders to provide and manage ICT services to enable an instant open, secure, and accessible Parliament.

The division’s four branches are:

  1. Digital Business Services Branch—delivers and operates business applications and capabilities that support effective administration of parliamentary departments, effective running of Parliament and its committees, and engagement with the public through technology.
  2. Digital Customer Services Branch—provides foundation ICT technology, devices, services, and support required for parliamentary network users.
  3. Digital Recording Services Branch—records, broadcasts and archives the audio and audio-visual record of chamber and committee proceedings and produces the official written record of parliamentary debates and committee hearings (Hansard).
  4. Cyber Security Branch—delivers cybersecurity services to predict, protect, detect, and respond to cyberthreats, and delivers user education and awareness.

Finance and Property Services Division

The Finance and Property Services Division has two branches:

  1. Finance Branch—provides financial advice and related services to DPS.
  2. Property Services Branch—provides ongoing maintenance, landscape, building information, furniture, strategic accommodation, office fit-out and strategic asset management services. It also delivers building infrastructure (capital works) projects to ensure the preservation of Parliament House for its aspirational 200-year life span.

Corporate Services Division

The Corporate Services Division has two branches:

  1. Corporate Operations Branch—provides human resources, legal, governance, and strategic advice services to DPS.
  2. Parliamentary Engagement Branch—responsible for delivering visitor, catering and events management services for the parliament, building occupants and the broader community.