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Appendix 1: Staffing overview

Table 9: All ongoing employees 2020-21

Male

Female

Total

Location

Full time

Part time

Total Male

Full time

Part time

Total Female

NSW

18

1

19

36

13

49

68

Qld

8

0

8

28

8

36

44

SA

9

1

10

12

6

18

28

Tas

7

1

8

8

4

12

20

Vic

24

1

25

48

15

63

88

WA

7

1

8

9

10

19

27

ACT

988

76

1,064

1,372

284

1,656

2,720

NT

3

0

3

5

1

6

9

Overseas

1,052

7

1,059

1,243

61

1,304

2,363

Americas

92

0

92

118

1

119

211

Asia

538

1

539

579

24

603

1,142

South Asia

65

0

65

94

12

106

171

Southeast Asia

211

0

211

158

2

160

371

North Asia

262

1

263

327

10

337

600

Europe

145

2

147

163

21

184

331

Middle East and Africa

126

1

127

119

1

120

247

Multilateral

33

1

34

46

4

50

84

New Zealand and the Pacific

118

2

120

218

10

228

348

Total

2,116

88

2,204

2,761

402

3,163

5,367

Table 10: All ongoing employees 2019-20

Male

Female

Total

Location

Full time

Part time

Total Male

Full time

Part time

Total Female

NSW

15

1

16

35

14

49

65

Qld

9

0

9

26

10

36

45

SA

2

2

4

9

3

12

16

Tas

9

0

9

6

2

8

17

Vic

26

1

27

56

13

69

96

WA

8

2

10

12

7

19

29

ACT

1,013

64

1,077

1,361

266

1,627

2,704

NT

2

0

2

5

2

7

9

Overseas

1,045

22

1,067

1,202

81

1,283

2,350

Americas

99

3

102

117

6

123

225

Asia

533

10

543

567

33

600

1,143

South Asia

141

1

142

88

2

90

232

Southeast Asia

305

9

314

374

19

393

707

North Asia

87

0

87

105

12

117

204

Europe

151

3

154

151

28

179

333

Middle East and Africa

124

2

126

116

1

117

243

Multilateral

29

1

30

46

4

50

80

New Zealand and the Pacific

109

3

112

205

9

214

326

Total

2,129

92

2,221

2,712

398

3,110

5,331

Table 11: All non-ongoing employees 2020-21

Male

Female

Total

Location

Full time

Part time

Total Male

Full time

Part time

Total Female

NSW

1

0

1

1

0

1

2

Qld

0

0

0

0

0

0

0

SA

0

0

0

0

0

0

0

Tas

0

0

0

0

0

0

0

Vic

0

0

0

1

0

1

1

WA

0

0

0

0

0

0

0

ACT

29

11

40

31

20

51

91

NT

0

0

0

0

0

0

0

Overseas

237

36

273

319

81

400

673

Americas

14

3

17

22

7

29

46

Asia

68

8

76

91

42

133

209

South Asia

9

3

12

14

12

26

38

Southeast Asia

25

3

28

17

4

21

49

North Asia

34

2

36

60

26

86

122

Europe

17

13

30

24

11

35

65

Middle East and Africa

47

6

53

63

8

71

124

Multilateral

8

2

10

9

2

11

21

New Zealand and the Pacific

83

4

87

110

11

121

208

Total

267

47

314

352

101

453

767

Table 12: All non-ongoing employees 2019-20

Male

Female

Total

Location

Full time

Part time

Total Male

Full time

Part time

Total Female

NSW

0

0

0

0

0

0

0

Qld

0

0

0

0

0

0

0

SA

0

0

0

0

0

0

0

Tas

0

0

0

0

0

0

0

Vic

0

0

0

0

0

0

0

WA

0

0

0

0

0

0

0

ACT

18

17

35

21

12

33

68

NT

0

0

0

0

0

0

0

Overseas

231

30

261

274

54

328

589

Americas

11

2

13

14

2

16

29

Asia

73

14

87

73

23

96

183

South Asia

29

1

30

9

1

10

40

Southeast Asia

38

6

44

54

18

72

116

North Asia

6

7

13

10

4

14

27

Europe

9

7

16

24

8

32

48

Middle East and Africa

46

1

47

53

7

60

107

Multilateral

6

2

8

8

2

10

18

New Zealand and the Pacific

86

4

90

102

12

114

204

Total

249

47

296

295

66

361

657

Table 13: APS ongoing employees 2020-21

Male

Female

Total

Full time

Part time

Total Male

Full time

Part time

Total Female

Secretary

0

0

0

1

0

1

1

Dir Safeguards

1

0

1

0

0

0

1

SES Band 3

8

0

8

5

0

5

13

SES Band 2

28

0

28

29

0

29

57

SES Band 1

95

2

97

75

0

75

172

Medical Officer Cl 5

1

0

1

0

0

0

1

SES unattached

10

0

10

7

0

7

17

Medical Officer Cl 4

0

0

0

1

1

2

2

Medical Officer Cl 3

0

0

0

0

0

0

0

EL 2

243

10

253

280

29

309

562

EL 1

501

35

536

614

133

747

1,283

APS 6

239

17

256

341

53

394

650

APS 5

217

9

226

376

93

469

695

APS 4

34

1

35

48

6

54

89

APS 3

9

1

10

18

5

23

33

APS 2

0

0

0

0

1

1

1

APS 1

0

0

0

0

0

0

0

Graduates

45

45

43

43

88

Non-SES unattached

49

6

55

96

24

120

175

Total

1,480

81

1,561

1,934

345

2,279

3,840

Table 14: APS ongoing employees 2019-20

Male

Female

Total

Full time

Part time

Total Male

Full time

Part time

Total Female

Secretary

0

0

0

1

0

1

1

Dir Safeguards

1

0

1

0

0

0

1

SES Band 3

8

0

8

5

0

5

13

SES Band 2

27

0

27

27

0

27

54

SES Band 1

103

1

104

79

3

82

186

Medical Officer Cl 5

1

0

1

0

0

0

1

SES unattached

19

0

19

7

0

7

26

Medical Officer Cl 4

0

0

0

0

0

0

0

Medical Officer Cl 3

0

0

0

0

0

0

0

EL 2

252

8

260

276

27

303

563

EL 1

470

33

503

547

116

663

1,166

APS 6

237

13

250

362

58

420

670

APS 5

223

10

233

420

86

506

739

APS 4

25

0

25

31

1

32

57

APS 3

11

1

12

20

6

26

38

APS 2

0

0

0

0

0

0

0

APS 1

0

0

0

0

0

0

0

Graduates

46

0

46

49

0

49

95

Non-SES unattached

63

5

68

95

24

119

187

Total

1,486

71

1,557

1,919

321

2,240

3,797

Table 15: APS non-ongoing employees 2020-21

Male

Female

Total

Full time

Part time

Total Male

Full time

Part time

Total Female

Secretary

0

0

0

0

0

0

0

Dir Safeguards

0

0

0

0

0

0

0

SES Band 3

5

0

5

1

0

1

6

SES Band 2

5

0

5

2

0

2

7

SES Band 1

1

0

1

0

0

0

1

Medical Officer Cl 5

0

0

0

0

0

0

0

SES unattached

0

0

0

0

0

0

0

Medical Officer Cl 4

2

0

2

4

1

5

7

Medical Officer Cl 3

0

0

0

0

0

0

0

EL 2

6

0

6

2

2

4

10

EL 1

14

9

23

6

9

15

38

APS 6

3

1

4

9

1

10

14

APS 5

3

1

4

14

5

19

23

APS 4

1

0

1

2

1

3

4

APS 3

0

0

0

0

0

0

0

APS 2

0

0

0

0

0

0

0

APS 1

0

0

0

0

0

0

0

Graduates

0

0

0

0

0

0

0

Non-SES unattached

2

0

2

1

1

2

4

Total

42

11

53

41

20

61

114

Table 16: APS non-ongoing employees 2019-20

Male

Female

Total

Full time

Part time

Total Male

Full time

Part time

Total Female

Secretary

0

0

0

0

0

0

0

Dir Safeguards

0

0

0

0

0

0

0

SES Band 3

5

0

5

1

0

1

6

SES Band 2

3

0

3

0

1

1

4

SES Band 1

2

0

2

1

0

1

3

Medical Officer Cl 5

0

0

0

0

0

0

0

SES unattached

0

0

0

0

0

0

0

Medical Officer Cl 4

5

0

5

2

0

2

7

Medical Officer Cl 3

0

0

0

0

1

1

1

EL 2

3

0

3

2

1

3

6

EL 1

7

15

22

7

6

13

35

APS 6

2

1

3

4

1

5

8

APS 5

4

1

5

8

2

10

15

APS 4

0

0

0

0

0

0

0

APS 3

0

0

0

0

0

0

0

APS 2

0

0

0

0

0

0

0

APS 1

0

0

0

0

0

0

0

Graduates

0

0

0

0

0

0

0

Non-SES unattached

0

0

0

0

0

0

0

Total

31

17

48

25

12

37

85

Table 17: APS employees by full-time and part-time status 2020-21

Ongoing

Non-ongoing

Total

Full time

Part time

Total ongoing

Full time

Part time

Total non-ongoing

Secretary

1

0

1

0

0

0

1

Dir Safeguards

1

0

1

0

0

0

1

SES Band 3

13

0

13

6

0

6

19

SES Band 2

57

0

57

7

0

7

64

SES Band 1

170

2

172

1

0

1

173

Medical Officer Cl 5

1

0

1

0

0

0

1

SES unattached

17

0

17

0

0

0

17

Medical Officer Cl 4

1

1

2

6

1

7

9

Medical Officer Cl 3

0

0

0

0

0

0

0

EL 2

523

39

562

8

2

10

572

EL 1

1,115

168

1,283

20

18

38

1,321

APS 6

580

70

650

12

2

14

664

APS 5

593

102

695

17

6

23

718

APS 4

82

7

89

3

1

4

93

APS 3

27

6

33

0

0

0

33

APS 2

0

1

1

0

0

0

1

APS 1

0

0

0

0

0

0

-

Graduates

88

0

88

0

0

0

88

Non-SES unattached

145

30

175

3

1

4

179

Total

3,414

426

3,840

83

31

114

3,954

Table 18: APS employees by full-time and part-time status 2019-20

Ongoing

Non-ongoing

Total

Full time

Part time

Total ongoing

Full time

Part time

Total non-ongoing

Secretary

1

0

1

0

0

0

1

Dir Safeguards

1

0

1

0

0

0

1

SES Band 3

13

0

13

6

0

6

19

SES Band 2

54

0

54

3

1

4

58

SES Band 1

182

4

186

3

0

3

189

Medical Officer Cl 5

1

0

1

0

0

0

1

SES unattached

26

0

26

0

0

0

26

Medical Officer Cl 4

0

0

0

7

0

7

7

Medical Officer Cl 3

0

0

0

0

1

1

1

EL 2

528

35

563

5

1

6

569

EL 1

1,017

149

1,166

14

21

35

1,201

APS 6

599

71

670

6

2

8

678

APS 5

643

96

739

12

3

15

754

APS 4

56

1

57

0

0

0

57

APS 3

31

7

38

0

0

0

38

APS 2

0

0

0

0

0

0

0

APS 1

0

0

0

0

0

0

0

Graduates

95

0

95

0

0

0

95

Non-SES unattached

158

29

187

0

0

0

187

Total

3,405

392

3,797

56

29

85

3,882

Table 19: APS employment type by location 2020-21

Location

Ongoing

Non-ongoing

Total

NSW

68

2

70

Qld

44

0

44

SA

28

0

28

Tas

20

0

20

Vic

88

1

89

WA

27

0

27

ACT

2,720

91

2,811

NT

9

0

9

Overseas

836

20

856

Americas

69

3

72

Asia

367

6

373

South Asia

66

1

67

Southeast Asia

210

5

215

North Asia

91

0

91

Europe

95

2

97

Middle East and Africa

110

0

110

Multilateral

41

2

43

New Zealand and the Pacific

154

7

161

Total

3,840

114

3,954

Table 20: APS employment type by location 2019-20

Location

Ongoing

Non-ongoing

Total

NSW

65

65

Qld

45

45

SA

16

16

Tas

17

17

Vic

96

96

WA

29

29

ACT

2,704

68

2,772

NT

9

9

Overseas

816

17

833

Americas

69

3

72

Asia

368

7

375

South Asia

70

1

71

Southeast Asia

207

5

212

North Asia

91

1

92

Europe

96

1

97

Middle East and Africa

106

106

Multilateral

39

2

41

New Zealand and the Pacific

138

4

142

Total

3,797

85

3,882

Table 21: APS Indigenous employment 2020-21

Status

Total

Ongoing

118

Non-ongoing

2

Total

120

Level

Total

SES Band 2

1

SES Band 1

5

Exec. Level 2

8

Exec. Level 1

23

APS Level 6

21

APS Level 5

44

APS Level 4

11

APS Level 3

0

Graduate

7

Total

120

Table 22: APS Indigenous employment 2019-20

Status

Total

Ongoing

118

Non-ongoing

2

Total

120

Level

Total

SES Band 2

1

SES Band 1

5

Exec. Level 2

9

Exec. Level 1

19

APS Level 6

19

APS Level 5

37

APS Level 4

18

APS Level 3

4

Graduate

8

Total

120

Table 23: APS employment arrangements 2020-21

Arrangement

SES

Non-SES

Total

Enterprise agreement

0

3,635

3,635

Individual flexibility arrangements

0

6

6

Australian workplace agreements

0

0

0

Common law contracts

0

0

0

Determinations under subsection 24(1) of the Public Service Act 1999

274

37

311

Total

274

3,678

3,952

* The Secretary and the Director General of the Australian Safeguards and Non‑proliferation Office have not been included in the above figures as they are statutory appointments

Table 24: APS employment salary ranges by classification level 2020-21

Band

Minimum salary

Maximum salary

SES 3

$ 287,323

$ 382,006

SES 2

$ 233,225

$ 291,480

SES 1

$ 181,420

$ 250,466

Med 5

$ 181,420

$ 255,316

Med 4

$ 162,549

$ 232,770

Med 3

N/A

N/A

EL 2

$ 128,748

$ 174,488

EL 1

$ 106,570

$ 166,493

APS 6

$ 85,578

$ 133,986

APS 5

$ 77,619

$ 115,487

APS 4

$ 70,390

$ 75,841

APS 3

$ 62,816

$ 77,259

APS 2

$ 55,431

$ 59,861

APS 1

N/A

N/A

Graduate

$ 68,467

$ 70,390

* Includes annualised shift penalties

** Includes Executive Level 2 staff deployed to Head of Mission SES positions overseas

*** The Secretary and the Director General of the Australian Safeguards and Non‑proliferation Office have not been included in the above figures as their remuneration is set by Prime Ministerial Determinations and the Remuneration Tribunal respectively

Table 25: APS performance pay by classification level 2020-21

Band

Number of employees receiving performance pay

Aggregated (sum total) of all payments made ($)

Average of all payments made ($)

Minimum payment made to employees ($)

Maximum payment made to employees ($)

SES 3

0

0

0

0

0

SES 2

0

0

0

0

0

SES 1

0

0

0

0

0

EL 2

16

11,020

689

500

724

EL 1

32

20,920

654

284

724

APS 6

51

34,541

677

333

723

APS 5

208

141,881

682

274

724

APS 4

6

3,982

664

521

724

APS 3

20

12,644

632

280

711

APS 2

0

0

0

0

0

APS 1

0

0

0

0

0

Other

0

0

0

0

0

Total

333

224,988

Note: SES employees in DFAT do not receive performance pay. Non‑SES staff working in the Australian Passport Offices are eligible for performance pay in accordance with the DFAT Enterprise Agreement Annex 4.2