Description

Requirement

Letter of transmittal

Letter of transmittal

A copy of the letter of transmittal signed and dated by accountable authority on date final text approved, with statement that the report has been prepared in accordance with section 46 of the Act and any enabling legislation that specifies additional requirements in relation to the annual report.

Mandatory

Aids to access

Table of contents.

Mandatory

Alphabetical index.

Mandatory

Glossary

Glossary of abbreviations and acronyms.

Mandatory

Glossary

List of requirements.

Mandatory

Cover

Details of contact officer.

Mandatory

Cover

Entity’s website address.

Mandatory

Cover

Electronic address of report.

Mandatory

Review by accountable authority

A review by the accountable authority of the entity.

Mandatory

Overview of the entity

A description of the role and functions of the entity.

Mandatory

A description of the organisational structure of the entity.

Mandatory

A description of the outcomes and programmes administered by the entity.

Mandatory

A description of the purposes of the entity as included in corporate plan.

Mandatory

Name of the accountable authority or each member of the accountable authority

Mandatory

Position title of the accountable authority or each member of the accountable authority

Mandatory

Period as the accountable authority or member of the accountable authority within the reporting period

Mandatory

An outline of the structure of the portfolio of the entity.

Portfolio departments ‑ mandatory

Where the outcomes and programs administered by the entity differ from any Portfolio Budget Statement, Portfolio Additional Estimates Statement or other portfolio estimates statement that was prepared for the entity for the period, include details of variation and reasons for change.

If applicable, Mandatory

Report on the Performance of the entity

Annual performance Statements

ANNUAL PERFORMANCE STATEMENTS

Annual performance statement in accordance with paragraph 39(1)(b) of the Act and section 16F of the Rule.

Mandatory

Report on Financial Performance

OUR FINANCIAL INFORMATION

A discussion and analysis of the entity’s financial performance.

Mandatory

Appendix 2: Agency resource statements

A table summarising the total resources and total payments of the entity.

Mandatory

If there may be significant changes in the financial results during or after the previous or current reporting period, information on those changes, including: the cause of any operating loss of the entity; how the entity has responded to the loss and the actions that have been taken in relation to the loss; and any matter or circumstances that it can reasonably be anticipated will have a significant impact on the entity’s future operation or financial results.

If applicable, Mandatory.

Management and Accountability

Corporate Governance

Letter of transmittal

Information on compliance with section 10 (fraud systems)

Mandatory

Letter of transmittal

A certification by accountable authority that fraud risk assessments and fraud control plans have been prepared.

Mandatory

Letter of transmittal

A certification by accountable authority that appropriate mechanisms for preventing, detecting incidents of, investigating or otherwise dealing with, and recording or reporting fraud that meet the specific needs of the entity are in place.

Mandatory

Letter of transmittal

A certification by accountable authority that all reasonable measures have been taken to deal appropriately with fraud relating to the entity.

Mandatory

Governance

An outline of structures and processes in place for the entity to implement principles and objectives of corporate governance.

Mandatory

A statement of significant issues reported to Minister under paragraph 19(1)(e) of the Act that relates to non‑compliance with Finance law and action taken to remedy non‑compliance.

If applicable, Mandatory

External Scrutiny

External Scrutiny

Information on the most significant developments in external scrutiny and the entity’s response to the scrutiny.

Mandatory

External Scrutiny

Information on judicial decisions and decisions of administrative tribunals and by the Australian Information Commissioner that may have a significant effect on the operations of the entity.

If applicable, Mandatory

Support for Indigenous businesses and small and medium enterprises

Information on any reports on operations of the entity by the Auditor‑General (other than report under section 43 of the Act), a Parliamentary Committee, or the Commonwealth Ombudsman.

If applicable, Mandatory

Information on any capability reviews on the entity that were released during the period.

If applicable, Mandatory

Management of Human Resources

People

An assessment of the entity’s effectiveness in managing and developing employees to achieve entity objectives.

Mandatory

17AG(4)(aa)

All Ongoing Employees Current Report Period (2018-19)

Statistics on the entity’s employees on an ongoing and non‑ongoing basis, including the following:

(a) statistics on full‑time employees;

(b) statistics on part‑time employees;

(c) statistics on gender;

(d) statistics on staff location.

Mandatory

Australian Public Service Act Ongoing Employees Current Report Period (2018-19)

Statistics on the entity’s APS employees on an ongoing and non‑ongoing basis; including the following:

- Statistics on staffing classification level;

- Statistics on full‑time employees;

- Statistics on part‑time employees;

- Statistics on gender;

- Statistics on staff location;

- Statistics on employees who identify as Indigenous.

Mandatory

People

Information on any enterprise agreements, individual flexibility arrangements, Australian workplace agreements, common law contracts and determinations under subsection 24(1) of the Public Service Act 1999.

Mandatory

People

Information on the number of SES and non‑SES employees covered by agreements etc identified in paragraph 17AG(4)(c).

Mandatory

Australian Public Service Act Employment salary ranges by classification level (Minimum/Maximum) Current Report Period (2018-19)

The salary ranges available for APS employees by classification level.

Mandatory

People

A description of non‑salary benefits provided to employees.

Mandatory

Information on the number of employees at each classification level who received performance pay.

If applicable, Mandatory

Information on aggregate amounts of performance pay at each classification level.

If applicable, Mandatory

Information on the average amount of performance payment, and range of such payments, at each classification level.

If applicable, Mandatory

Information on aggregate amount of performance payments.

If applicable, Mandatory

Assets Management

Asset Management

An assessment of effectiveness of assets management where asset management is a significant part of the entity’s activities

If applicable, mandatory

Purchasing

Purchasing and Grants

An assessment of entity performance against the Commonwealth Procurement Rules.

Mandatory

Consultants

Consultants

A summary statement detailing the number of new contracts engaging consultants entered into during the period; the total actual expenditure on all new consultancy contracts entered into during the period (inclusive of GST); the number of ongoing consultancy contracts that were entered into during a previous reporting period; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST).

Mandatory

Consultants

A statement that “During [reporting period], [specified number] new consultancy contracts were entered into involving total actual expenditure of $[specified million]. In addition, [specified number] ongoing consultancy contracts were active during the period, involving total actual expenditure of $[specified million]”.

Mandatory

Purchasing and Grants

A summary of the policies and procedures for selecting and engaging consultants and the main categories of purposes for which consultants were selected and engaged.

Mandatory

Consultants

A statement that “Annual reports contain information about actual expenditure on contracts for consultancies. Information on the value of contracts and consultancies is available on the AusTender website.”

Mandatory

Australian National Audit Office Access Clauses

If an entity entered into a contract with a value of more than $100 000 (inclusive of GST) and the contract did not provide the Auditor‑General with access to the contractor’s premises, the report must include the name of the contractor, purpose and value of the contract, and the reason why a clause allowing access was not included in the contract.

If applicable, Mandatory

Exempt contracts

Purchasing and Grants

If an entity entered into a contract or there is a standing offer with a value greater than $10 000 (inclusive of GST) which has been exempted from being published in AusTender because it would disclose exempt matters under the FOI Act, the annual report must include a statement that the contract or standing offer has been exempted, and the value of the contract or standing offer, to the extent that doing so does not disclose the exempt matters.

If applicable, Mandatory

Small business

Support for Indigenous businesses and small and medium enterprises

A statement that “[Name of entity] supports small business participation in the Commonwealth Government procurement market. Small and Medium Enterprises (SME) and Small Enterprise participation statistics are available on the Department of Finance’s website.”

Mandatory

Support for Indigenous businesses and small and medium enterprises

An outline of the ways in which the procurement practices of the entity support small and medium enterprises.

Mandatory

Support for Indigenous businesses and small and medium enterprises

If the entity is considered by the Department administered by the Finance Minister as material in nature—a statement that “[Name of entity] recognises the importance of ensuring that small businesses are paid on time. The results of the Survey of Australian Government Payments to Small Business are available on the Treasury’s website.”

If applicable, Mandatory

Financial Statements

OUR FINANCIAL INFORMATION

Inclusion of the annual financial statements in accordance with subsection 43(4) of the Act.

Mandatory

Executive Remuneration

Appendix 5: Executive Remuneration

Information about executive remuneration in accordance with Subdivision C of Division 3A of Part 2‑3 of the Rule.

Mandatory

Other Mandatory Information

Appendix 3: Advertising and market research

If the entity conducted advertising campaigns, a statement that “During [reporting period], the [name of entity] conducted the following advertising campaigns: [name of advertising campaigns undertaken]. Further information on those advertising campaigns is available at [address of entity’s website] and in the reports on Australian Government advertising prepared by the Department of Finance. Those reports are available on the Department of Finance’s website.”

If applicable, Mandatory

If the entity did not conduct advertising campaigns, a statement to that effect.

If applicable, Mandatory

Purchasing and Grants

A statement that “Information on grants awarded by [name of entity] during [reporting period] is available at [address of entity’s website].”

If applicable, Mandatory

Outline of mechanisms of disability reporting, including reference to website for further information.

Mandatory

Website reference to where the entity’s Information Publication Scheme statement pursuant to Part II of FOI Act can be found.

Mandatory

Correction of material errors in previous annual report

If applicable, mandatory

Information required by other legislation

Mandatory

Short‑term benefits

Post‑employment benefits

Other long‑term benefits

Termination benefits

Total remuneration

Name

Position title

Base salary

Bonuses

Other benefits and allowances

Superannuation contributions

Long service leave

Other long‑term benefits

Kerri Hartland⁶

Secretary

$655,393

$0

$3,110

$96,549

$25,753

$0

$0

$780,805

Martin Hehir

Deputy Secretary

$385,491

$0

$3,110

$69,201

$16,995

$0

$0

$474,797

Jillian Charker

Deputy Secretary

$383,176

$0

$3,110

$56,238

$12,778

$0

$0

$455,302

Nathan Smyth⁷

Deputy Secretary

$236,929

$0

$2,059

$36,552

$7,311

$0

$0

$282,851

Jeremy O'Sullivan⁸

Acting Deputy Secretary

$77,815

$0

$760

$14,314

$3,528

$0

$0

$96,417

Debbie Mitchell⁹

Acting Deputy Secretary

$47,739

$0

$718

$6,721

$1,018

$0

$0

$56,195

Total

$1,786,543

$0

$12,867

$279,575

$67,383

$0

$0

$2,146,367

Short‑term benefits

Post‑employment benefits

Other long‑term benefits

Termination benefits

Total remuneration

Total remuneration bands

Number of senior executives

Average base salary

Average bonuses

Average other benefits and allowances

Average superannuation contributions

Average long service leave

Average other long‑term benefits

Average termination benefits

Average total remuneration

$0 - $220,000

27

87,124

0

5,972

18,001

5,073

0

0

116,169

$220,001 - $245,000

15

177,621

0

10,165

31,833

7,770

0

9,576

236,965

$245,001 - $270,000

14

201,553

0

9,291

36,747

8,956

0

0

256,548

$270,001 - $295,000

11

197,688

0

3,413

35,493

8,311

0

35,279

280,183

$295,001 - $320,000

7

236,239

0

6,361

43,196

9,672

0

14,718

310,185

$320,001 - $345,000

6

262,369

0

10,478

46,963

14,395

0

0

334,205

$345,001 - $370,000

1

289,096

0

3,110

54,460

15,714

0

0

362,380

$370,001 - $395,000

1

343,132

0

3,110

30,269

13,033

0

0

389,543

$395,001 - $420,000

0

0

0

0

0

0

0

0

0

$420,001 - $445,000

1

239,591

0

138,664

57,507

9,194

0

0

444,957

0

0

0

SES

Non-SES

Total

Department of Jobs and Small Business Enterprise Agreement 2019-2022

Section 24(1) determination

Minimum Salary

Maximum Salary

SES 3

SES 2

SES 1

EL 2

EL 1

APS 6

APS 5

APS 4

APS 3

APS 2

APS 1

Other