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List of Requirements

PGPA Rule Reference

Part of Report

Description

Requirement

17AD(g)

Letter of transmittal

17AI

Letter of transmittal Page 3

A copy of the letter of transmittal signed and dated by accountable authority on date final text approved, with statement that the report has been prepared in accordance with section 46 of the Act and any enabling legislation that specifies additional requirements in relation to the annual report.

Mandatory

17AD(h)

Aids to access

17AJ(a)

Contents Page 5

Table of contents.

Mandatory

17AJ(b)

Index Page 123

Alphabetical index.

Mandatory

17AJ(c)

Glossary of Abbreviations and Acronyms Page 9

Glossary of abbreviations and acronyms.

Mandatory

17AJ(d)

Appendix E | List of Requirements Page 114

List of requirements.

Mandatory

17AJ(e)

Contact Details Page 2

Details of contact officer.

Mandatory

17AJ(f)

Contact Details Page 2

Entity’s website address.

Mandatory

17AJ(g)

Contact Details Page 2

Electronic address of report.

Mandatory

17AD(a)

Review by accountable authority

17AD(a)

Chapter 1 | Director-General ASD’s Review Page 10

A review by the accountable authority of the entity.

Mandatory

17AD(b)

Overview of the entity

17AE(1)(a)(i)

Chapter 2 | Overview of ASD Page 14

A description of the role and functions of the entity.

Mandatory

17AE(1)(a)(ii)

Chapter 2 | Overview of ASD Page 14

A description of the organisational structure of the entity.

Mandatory

17AE(1)(a)(iii)

Chapter 2 | Overview of ASD Page 14

A description of the outcomes and programmes administered by the entity.

Mandatory

17AE(1)(a)(iv)

Chapter 2 | Overview of ASD Page 14

A description of the purposes of the entity as included in corporate plan.

Mandatory

17AE(1)(aa)(i)

Chapter 2 | Overview of ASD Page 14

Name of the accountable authority or each member of the accountable authority.

Mandatory

17AE(1)(aa)(ii)

Chapter 2 | Overview of ASD Page 14

Position title of the accountable authority or each member of the accountable authority.

Mandatory

17AE(1)(aa)(iii)

Chapter 2 | Overview of ASD Page 14

Period as the accountable authority or member of the accountable authority within the reporting period.

Mandatory

17AE(1)(b)

Not applicable

An outline of the structure of the portfolio of the entity.

Portfolio departments ‑ mandatory

17AE(2)

Not applicable

Where the outcomes and programs administered by the entity differ from any Portfolio Budget Statement, Portfolio Additional Estimates Statement or other portfolio estimates statement that was prepared for the entity for the period, include details of variation and reasons for change.

If applicable, mandatory

17AD(c)

Report on the Performance of the entity

Annual performance Statements

17AD(c)(i); 16F

Chapter 3 | Report on Performance – ASD’s performance Page 20

Annual performance statement in accordance with paragraph 39(1)(b) of the Act and section 16F of the Rule.

Mandatory

17AD(c)(ii)

Report on Financial Performance

17AF(1)(a)

Chapter 3 | Report on Performance – Report on financial performance Page 32

A discussion and analysis of the entity’s financial performance.

Mandatory

17AF(1)(b)

Appendix B | Financial Statements including Expenses by Outcome – Statement of Comprehensive Income Page 58

A table summarising the total resources and total payments of the entity.

Mandatory

17AF(2)

Not applicable

If there may be significant changes in the financial results during or after the previous or current reporting period, information on those changes, including: the cause of any operating loss of the entity; how the entity has responded to the loss and the actions that have been taken in relation to the loss; and any matter or circumstances that it can reasonably be anticipated will have a significant impact on the entity’s future operation or financial results.

If applicable, mandatory

17AD(d)

Management and Accountability

Corporate Governance

17AG(2)(a)

Chapter 4 | Management and Accountability – Management of risk and fraud Page 40

Information on compliance with section 10 (fraud systems).

Mandatory

17AG(2)(b)(i)

Letter of transmittal Page 3

A certification by accountable authority that fraud risk assessments and fraud control plans have been prepared.

Mandatory

17AG(2)(b)(ii)

Letter of transmittal Page 3

A certification by accountable authority that appropriate mechanisms for preventing, detecting incidents of, investigating or otherwise dealing with, and recording or reporting fraud that meet the specific needs of the entity are in place.

Mandatory

17AG(2)(b)(iii)

Letter of transmittal Page 3

A certification by accountable authority that all reasonable measures have been taken to deal appropriately with fraud relating to the entity.

Mandatory

17AG(2)(c)

Chapter 4 | Management and Accountability – Management of risk and fraud Page 40

An outline of structures and processes in place for the entity to implement principles and objectives of corporate governance.

Mandatory

17AG(2)(d) – (e)

Not applicable

A statement of significant issues reported to Minister under paragraph 19(1)(e) of the Act that relates to non‑compliance with Finance law and action taken to remedy non‑compliance.

If applicable, mandatory

Audit Committee

17AG(2A)(a)

Chapter 4 | Management and Accountability – Corporate governance Page 35

A direct electronic address of the charter determining the functions of the entity’s audit committee.

Mandatory

17AG(2A)(b)

Chapter 4 | Management and Accountability – Corporate governance Page 35

The name of each member of the entity’s audit committee.

Mandatory

17AG(2A)(c)

Chapter 4 | Management and Accountability – Corporate governance Page 35

The qualifications, knowledge, skills or experience of each member of the entity’s audit committee.

Mandatory

17AG(2A)(d)

Chapter 4 | Management and Accountability – Corporate governance Page 35

Information about the attendance of each member of the entity’s audit committee at committee meetings.

Mandatory

17AG(2A)(e)

Chapter 4 | Management and Accountability – Corporate governance Page 35

The remuneration of each member of the entity’s audit committee.

Mandatory

External Scrutiny

17AG(3)

Chapter 4 | Management and Accountability – External scrutiny Page 42

Information on the most significant developments in external scrutiny and the entity’s response to the scrutiny.

Mandatory

17AG(3)(a)

Chapter 4 | Management and Accountability – External scrutiny Page 42

Information on judicial decisions and decisions of administrative tribunals and by the Australian Information Commissioner that may have a significant effect on the operations of the entity.

If applicable, mandatory

17AG(3)(b)

Chapter 4 | Management and Accountability – External scrutiny Page 42

Information on any reports on operations of the entity by the Auditor‑General (other than report under section 43 of the Act), a Parliamentary Committee, or the Commonwealth Ombudsman.

If applicable, mandatory

17AG(3)(c)

Not applicable

Information on any capability reviews on the entity that were released during the period.

If applicable, mandatory

Management of Human Resources

17AG(4)(a)

Chapter 4 | Management and Accountability – People Capability Page 44

An assessment of the entity’s effectiveness in managing and developing employees to achieve entity objectives.

Mandatory

17AG(4)(aa)

Appendix C | Workforce statistics Page 98

Statistics on the entity’s employees on an ongoing and non‑ongoing basis, including the following:

(a) statistics on full‑time employees;

(b) statistics on part‑time employees;

(c) statistics on gender;

(d) statistics on staff location.

Mandatory

17AG(4)(b)

Appendix C | Workforce statistics Page 98

Statistics on the entity’s APS employees on an ongoing and non‑ongoing basis; including the following:

(a) statistics on staffing classification level;

(b) statistics on full‑time employees;

(c) statistics on part‑time employees;

(d) statistics on gender;

(e) statistics on staff location;

(f) statistics on employees who identify as Indigenous.

Mandatory

17AG(4)(c)

Appendix C | Workforce statistics Page 98

Information on any enterprise agreements, individual flexibility arrangements, Australian workplace agreements, common law contracts and determinations under subsection 24(1) of the Public Service Act 1999.

Mandatory

17AG(4)(c)(i)

Chapter 4 | Management and Accountability – Performance management Page 49

Information on the number of SES and non‑SES employees covered by agreements etc. identified in paragraph 17AG(4)(c).

Mandatory

17AG(4)(c)(ii)

Appendix C | ASD’s Salary Classification Structure Page 108

The salary ranges available for APS employees by classification level.

Mandatory

17AG(4)(c)(iii)

Chapter 4 | Management and Accountability – People Capability Page 44

A description of non‑salary benefits provided to employees.

Mandatory

17AG(4)(d)(i)

Appendix C | ASD’s Salary Classification Structure Page 108

Information on the number of employees at each classification level who received performance pay.

If applicable, mandatory

17AG(4)(d)(ii)

Appendix C | ASD’s Salary Classification Structure Page 108

Information on aggregate amounts of performance pay at each classification level.

If applicable, mandatory

17AG(4)(d)(iii)

Appendix C | ASD’s Salary Classification Structure Page 108

Information on the average amount of performance payment, and range of such payments, at each classification level.

If applicable, mandatory

17AG(4)(d)(iv)

Appendix C | ASD’s Salary Classification Structure Page 108

Information on aggregate amount of performance payments.

If applicable, mandatory

Assets Management

17AG(5)

Chapter 4 | Management and Accountability – Asset Management Page 51

An assessment of effectiveness of assets management where asset management is a significant part of the entity’s activities.

If applicable, mandatory

Purchasing

17AG(6)

Chapter 4 | Management and Accountability – Procurement Page 52

An assessment of entity performance against the Commonwealth Procurement Rules.

Mandatory

Reportable consultancy contracts

17AG(7)(a)

Chapter 4 | Management and Accountability – Consultancy and non-consultancy contracts Page 52

A summary statement detailing the number of new reportable consultancy contracts entered into during the period; the total actual expenditure on all such contracts (inclusive of GST); the number of ongoing reportable consultancy contracts that were entered into during a previous reporting period; and the total actual expenditure in the reporting period on those ongoing contracts (inclusive of GST).

Mandatory

17AG(7)(b)

Chapter 4 | Management and Accountability – Consultancy and non-consultancy contracts Page 52

A statement that “During [reporting period], [specified number] new reportable consultancy contracts were entered into involving total actual expenditure of $[specified million]. In addition, [specified number] ongoing reportable consultancy contracts were active during the period, involving total actual expenditure of $[specified million]”.

Mandatory

17AG(7)(c)

Chapter 4 | Management and Accountability – Procurement Page 52

A summary of the policies and procedures for selecting and engaging consultants and the main categories of purposes for which consultants were selected and engaged.

Mandatory

17AG(7)(d)

Chapter 4 | Management and Accountability – Consultancy and non-consultancy contracts Page 52

A statement that “Annual reports contain information about actual expenditure on reportable consultancy contracts. Information on the value of reportable consultancy contracts is available on the AusTender website.

Mandatory

Reportable non-consultancy contracts

17AG(7A)(a)

Chapter 4 | Management and Accountability – Consultancy and non-consultancy contracts Page 52

A summary statement detailing the number of new reportable non-consultancy contracts entered into during the period; the total actual expenditure on such contracts (inclusive of GST); the number of ongoing reportable non-consultancy contracts that were entered into during a previous reporting period; and the total actual expenditure in the reporting period on those ongoing contracts (inclusive of GST).

Mandatory

17AG(7A)(b)

Chapter 4 | Management and Accountability – Consultancy and non-consultancy contracts Page 52

A statement that “Annual reports contain information about actual expenditure on reportable non-consultancy contracts. Information on the value of reportable non-consultancy contracts is available on the AusTender website.

Mandatory

17AD(daa)

Additional information about organisations receiving amounts under reportable consultancy contracts or reportable non-consultancy contracts

17AGA

Chapter 4 | Management and Accountability – Consultancy and non-consultancy contracts Page 52

Additional information, in accordance with section 17AGA, about organisations receiving amounts under reportable consultancy contracts or reportable non-consultancy contracts.

Mandatory

Australian National Audit Office Access Clauses

17AG(8)

Not applicable

If an entity entered into a contract with a value of more than $100,000 (inclusive of GST) and the contract did not provide the Auditor‑General with access to the contractor’s premises, the report must include the name of the contractor, purpose and value of the contract, and the reason why a clause allowing access was not included in the contract.

If applicable, mandatory

Exempt contracts

17AG(9)

Chapter 4 | Management and Accountability – Exempt Contracts Page 54

If an entity entered into a contract or there is a standing offer with a value greater than $10,000 (inclusive of GST) which has been exempted from being published in AusTender because it would disclose exempt matters under the FOI Act, the annual report must include a statement that the contract or standing offer has been exempted, and the value of the contract or standing offer, to the extent that doing so does not disclose the exempt matters.

If applicable, mandatory

Small business

17AG(10)(a)

Chapter 4 | Management and Accountability – Small business Page 54

A statement that “[Name of entity] supports small business participation in the Commonwealth Government procurement market. Small and Medium Enterprises (SME) and Small Enterprise participation statistics are available on the Department of Finance’s website.”

Mandatory

17AG(10)(b)

Chapter 4 | Management and Accountability – Small business Page 54

An outline of the ways in which the procurement practices of the entity support small and medium enterprises.

Mandatory

17AG(10)(c)

Chapter 4 | Management and Accountability – Small business Page 54

If the entity is considered by the Department administered by the Finance Minister as material in nature—a statement that “[Name of entity] recognises the importance of ensuring that small businesses are paid on time. The results of the Survey of Australian Government Payments to Small Business are available on the Treasury’s website.”

If applicable, mandatory

Financial Statements

17AD(e)

Appendix B | Financial Statements including Expenses by Outcome Page 58

Inclusion of the annual financial statements in accordance with subsection 43(4) of the Act.

Mandatory

Executive Remuneration

17AD(da)

Appendix D | Executive remuneration Page 110

Information about executive remuneration in accordance with Subdivision C of Division 3A of Part 2‑3 of the Rule.

Mandatory

17AD(f)

Other Mandatory Information

17AH(1)(a)(i)

Chapter 4 | Management and Accountability – Advertising Page 54

If the entity conducted advertising campaigns, a statement that “During [reporting period], the [name of entity] conducted the following advertising campaigns: [name of advertising campaigns undertaken]. Further information on those advertising campaigns is available at [address of entity’s website] and in the reports on Australian Government advertising prepared by the Department of Finance. Those reports are available on the Department of Finance’s website.”

If applicable, mandatory

17AH(1)(a)(ii)

Not applicable

If the entity did not conduct advertising campaigns, a statement to that effect.

If applicable, mandatory

17AH(1)(b)

Chapter 4 | Management and Accountability – Grants Page 54

A statement that “Information on grants awarded by [name of entity] during [reporting period] is available at [address of entity’s website].”

If applicable, mandatory

17AH(1)(c)

Chapter 4 | Management and Accountability – People capability Page 44

Outline of mechanisms of disability reporting, including reference to website for further information.

Mandatory

17AH(1)(d)

Chapter 4 | Management and Accountability – Information Publication Scheme Page 54

Website reference to where the entity’s Information Publication Scheme statement pursuant to Part II of FOI Act can be found.

Mandatory

17AH(1)(e)

Appendix D | Executive Remuneration – Omissions and errors Page 113

Correction of material errors in previous annual report.

If applicable, mandatory

17AH(2)

Not applicable

Information required by other legislation.

Mandatory