The annual report must be approved and signed by the accountable authority, and include details of how and when approval was given. It must state that the accountable authority is responsible for preparing and delivering the annual report in accordance with the section 46 of the PGPA Act.
The annual report complies with the guidelines for presenting documents to the Parliament.
Annual Performance Statement
The annual report uses plain English and clear design.
Section 17BE (a)-(b)
The annual report must specify the entity’s enabling legislation, including a summary of the entity’s objects and functions and the purposes of the entity as included in the entity’s corporate plan.
Annual Performance Statement
Section 17BE (c)
The responsible Minister is specified.
Section 17BE (d)-(f)
The annual report provides details of:
- any direction issued by any Minister under an Act or instrument during the period
- any government policy orders that applied to the entity under section 22 of the PGPA Act
- particulars of non-compliance with any of the above directions or orders.
Section 17BE (g)
The annual report must include the annual performance statements for the entity for the period in accordance with section 39(1)(b) of the Act and section 16F of this rule.
Annual Performance Statement
Section 17BE (h)-(i)
The annual report must include a statement of any significant issue reported to the responsible Minister under section 19(1)(e) of the Act that relates to non-compliance with the finance law in relation to the entity. If such a statement is included, the annual report must include an outline of the action that has been taken to remedy non-compliance.
Section 17BE (j)
Information about directors is provided, including names, qualifications, experience, attendance at Board meetings and whether the director is an executive or non-executive member.
Members of the Board
Section 17BE (k)-(l)
The annual report must include an outline of the:
- organisational structure of the entity (including subsidiaries);
- statistics on the number of employees of the entity, at the end of that and the previous reporting period, for full and part-time employees, gender, location; and location of major activities and facilities of the entity.
Statistics on the number of employees
Section 17BE (m)
The annual report must include information on the main corporate governance practices used by the entity, including, for example, details of:
- board committees and their main responsibilities;
- education and performance review processes for the accountable authority; and
- ethics and risk management policies.
Section 17BE (n)-(o)
The annual report discloses the decision-making process undertaken by the accountable authority for making a decision if:
- the decision is to approve the entity paying for a good or service from another Commonwealth entity or a company, or providing a grant to another Commonwealth entity or a company;
- the entity, and the other Commonwealth entity or the company, are related entities;
- the value of the transaction, or if there is more than one transaction, the aggregate value of those transactions, is more than $10 000 (inclusive of GST);
If the annual report includes any of the above information:
- if there is only one transaction—the value of the transaction must be included;
- if there is more than one transaction—the number of transactions and the aggregate of value of the transactions must be included
Disclosure of interest
Section 17BE (p)
The annual report details any key activities and changes that affected the operations or structure, which may include:
- significant events, such as forming or participating in the formation of a company, partnership etc.;
- operational and financial results;
- key changes to its status of affairs or principal activities;
- amendments to enabling legislation or any other legislation directly relevant to its operation.
Section 17BE (q)-(r)
The annual report includes particulars of:
- judicial reviews and decisions of tribunals that have had or may have a significant effect on its operations;
- reports about the authority made by the Auditor-General (other than one made under section 43 of the PGPA Act), a Parliamentary committee, the Commonwealth Ombudsman, or the Office of the Australian Information Commissioner.
Judicial decisions and reviews by outside bodies
Section 17BE (s)
The annual report includes an explanation if information is missing from a subsidiary that is required to be included in the annual report and states the effect of not having the information in the annual report.
Section 17BE (t)
The annual report includes details of any indemnity that applied during the period given to an officer against a liability, including premiums paid, or agreed to be paid, for insurance against the officer’s liability for legal costs.
Indemnities and insurance premiums for officers
Section 17BE (taa)
The annual report must include the following information about the audit committee for the entity:
- a direct electronic address of the charter determining the functions of the audit committee;
- the name of each member of the audit committee during the period;
- the qualifications, knowledge, skills or experience of those members;
- information about each of those members’ attendance at meetings of the audit committee during the period;
- the remuneration of each of those members.
Section 17BE (ta)
The annual report must include information about executive remuneration in accordance with Subdivision C (s 17CA to 17CE PGPA Rule).
Remuneration Report (Table 1)
Section 17BE (u)
The annual report provides an index of annual report requirements identifying where relevant information can be found in the annual report.
Index of compliance