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Appendix E: List of requirements

PGPA Rule Reference

Part of Report

Description

Requirement

17AD(g)

Letter of transmittal

Letter of transmittal

17AI

Letter of transmittal

Mandatory

17AD(h)

Aids to access

Aids to access

17AJ(a)

-

Mandatory

17AJ(b)

-

Alphabetical index.

Mandatory

17AJ(c)

Appendix D: Acronyms and abbreviations

Glossary of abbreviations and acronyms.

Mandatory

17AJ(d)

Appendix E: List of requirements

List of requirements.

Mandatory

17AJ(e)

Contact

Details of contact officer.

Mandatory

17AJ(f)

Website

Entiy's website address.

Mandatory

17AJ(g)

Website

Electronic address of report.

Mandatory

17AD(a)

Review by accountable authority

Review by accountable authority

17AD(a)

Director's review

Mandatory

17AD(b)

Overview of the entity

Overview of the entity

17AE(1)(a)(i)

Agency overview

Mandatory

17AE(1)(a)(ii)

Organisational structure

A description of the organisational structure of the entity.

Mandatory

17AE(1)(a)(iii)

Outcome and program structure

A description of the outcomes and programmes administered by the entity.

Mandatory

17AE(1)(a)(iv)

Agency overview

A description of the purposes of the entity as included in corporate plan.

Mandatory

17AE(1)(aa)(i)

Organisational structure

Name of the accountable authority or each member of the accountable authority.

Mandatory

17AE(1)(aa)(ii)

Organisational structure

Position of the accountable authority or each member of the accountable authority.

Mandatory

17AE(1)(aa)(iii)

Organisational structure

Period as the accountable authority or member of the accountable authority within the reporting period.

Mandatory

17AE(1)(b)

N/A

An outline of the structure of the portfolio of the entity.

Portfolio departments - mandatory

17AE(2)

N/A

Where the outcomes and programs administered by the entity differ from any Portfolio Budget Statement, Portfolio Additional Estimates Statement or other portfolio estimates statement that was prepared for the entity for the period, include details of variation and reasons for change.

If applicable, Mandatory

17AD(c)

Report on the Performance of the entity

Report on the Performance of the entity

Annual performance Statements

17AD(c)(i); 16F

Performance statement

Mandatory

17AD(c)(ii)

Report on Financial Performance

Report on Financial Performance

17AF(1)(a)

Report on performance – Financial activities

Mandatory

17AF(1)(b)

Operating expenses

A table summarising the total resources and total payments of the entity.

Mandatory

17AF(2)

N/A

If there may be significant changes in the financial results during or after the previous or current reporting period, information on those changes, including: the cause of any operating loss of the entity; how the entity has responded to the loss and the actions that have been taken in relation to the loss; and any matter or circumstances that it can reasonably be anticipated will have a significant impact on the entity’s future operation or financial results.

If applicable, Mandatory.

17AD(d)

Management and Accountability

Management and Accountability

Corporate Governance

17AG(2)(a)

Fraud control

Mandatory

17AG(2)(b)(i)

Annual Report 2019/20 Fraud Control Certification

A certification by accountable authority that fraud risk assessments and fraud control plans have been prepared.

Mandatory

17AG(2)(b)(ii)

Annual Report 2019/20 Fraud Control Certification

A certification by accountable authority that appropriate mechanisms for preventing, detecting incidents of, investigating or otherwise dealing with, and recording or reporting fraud that meet the specific needs of the entity are in place.

Mandatory

17AG(2)(b)(iii)

Annual Report 2019/20 Fraud Control Certification

A certification by accountable authority that all reasonable measures have been taken to deal appropriately with fraud relating to the entity.

Mandatory

17AG(2)(c)

Senior Management Groups

An outline of structures and processes in place for the entity to implement principles and objectives of corporate governance.

Mandatory

17AG(2)(d) – (e)

N/A

A statement of significant issues reported to Minister under paragraph 19(1)(e) of the Act that relates to non-compliance with Finance law and action taken to remedy non-compliance.

If applicable, Mandatory

Audit Committee

Audit Committee

17AG(2A)(a)

Risk Assessment and Audit Committee

Mandatory

17AG(2A)(b)

Risk assessment and audit committee members, 2019/20

The name of each member of the entity’s audit committee.

Mandatory

17AG(2A)(c)

Risk assessment and audit committee members, 2019/20

The qualifications, knowledge, skills or experience of each member of the entity’s audit committee.

Mandatory

17AG(2A)(d)

Audit committeeAudit committee

Information about the attendance of each member of the entity’s audit committee at committee meetings.

Mandatory

17AG(2A)(e)

Audit committeeAudit committee

The remuneration of each member of the entity’s audit committee.

Mandatory

External Scrutiny

External Scrutiny

17AG(3)

External scrutiny

Mandatory

17AG(3)(a)

N/A

Information on judicial decisions and decisions of administrative tribunals and by the Australian Information Commissioner that may have a significant effect on the operations of the entity.

If applicable, Mandatory

17AG(3)(b)

N/A

Information on any reports on operations of the entity by the Auditor-General (other than report under section 43 of the Act), a Parliamentary Committee, or the Commonwealth Ombudsman.

If applicable, Mandatory

17AG(3)(c)

N/A

Information on any capability reviews on the entity that were released during the period.

If applicable, Mandatory

Management of Human Resources

Management of Human Resources

17AG(4)(a)

Management of human resources

Mandatory

17AG(4)(aa)

Statistics on staffing

Statistics on the entity’s employees on an ongoing and non-ongoing basis, including the following:


(a) statistics on full-time employees;


(b) statistics on part-time employees;


(c) statistics on gender;


(d) statistics on staff location.

Mandatory

17AG(4)(b)

Statistics on staffing

Statistics on the entity’s APS employees on an ongoing and non-ongoing basis; including the following:


  Statistics on staffing classification level;


  Statistics on full-time employees;


  Statistics on part-time employees;


  Statistics on gender;


  Statistics on staff location;


  Statistics on employees who identify as Indigenous.

Mandatory

17AG(4)(c)

Individual and collective agreements

Information on any enterprise agreements, individual flexibility arrangements, Australian workplace agreements, common law contracts and determinations under subsection 24(1) of the

Public Service Act 1999.

Mandatory

17AG(4)(c)(i)

Individual and collective agreements

Information on the number of SES and non-SES employees covered by agreements etc identified in paragraph 17AG(4)(c).

Mandatory

17AG(4)(c)(ii)

PGPA Rule Section 17AG (4)(c)(ii) Salary Ranges by Classification levelPGPA Rule Section 17AG (4)(c)(ii) Salary Ranges by Classification level

The salary ranges available for APS employees by classification level.

Mandatory

17AG(4)(c)(iii)

Performance pay

A description of non-salary benefits provided to employees.

Mandatory

17AG(4)(d)(i)

Performance pay

Information on the number of employees at each classification level who received performance pay.

If applicable, Mandatory

17AG(4)(d)(ii)

N/A

Information on aggregate amounts of performance pay at each classification level.

If applicable, Mandatory

17AG(4)(d)(iii)

N/A

Information on the average amount of performance payment, and range of such payments, at each classification level.

If applicable, Mandatory

17AG(4)(d)(iv)

N/A

Information on aggregate amount of performance payments.

If applicable, Mandatory

Assets Management

Assets Management

17AG(5)

N/A

If applicable, Mandatory

Purchasing

Purchasing

17AG(6)

Purchasing

Mandatory

Consultants

Consultants

17AG(7)(a)

Number and expenditure on Consultants Current Report Period (2019-20)Number and expenditure on Consultants Current Report Period (2019-20)

Mandatory

17AG(7)(b)

Consultants

A statement that

“During [reporting period], [specified number] new consultancy contracts were entered into involving total actual expenditure of $[specified million]. In addition, [specified number] ongoing consultancy contracts were active during the period, involving total actual expenditure of $[specified million]”.

Mandatory

17AG(7)(c)

Consultants

A summary of the policies and procedures for selecting and engaging consultants and the main categories of purposes for which consultants were selected and engaged.

Mandatory

17AG(7)(d)

Consultants

A statement that

“Annual reports contain information about actual expenditure on contracts for consultancies. Information on the value of contracts and consultancies is available on the AusTender website.”

Mandatory

Australian National Audit Office Access Clauses

Australian National Audit Office Access Clauses

17AG(8)

N/A

If applicable, Mandatory

Exempt contracts

Exempt contracts

17AG(9)

N/A

If applicable, Mandatory

Small business

Small business

17AG(10)(a)

Procurement initiatives to support small business

Mandatory

17AG(10)(b)

Procurement initiatives to support small business

An outline of the ways in which the procurement practices of the entity support small and medium enterprises.

Mandatory

17AG(10)(c)

N/A

If the entity is considered by the Department administered by the Finance Minister as material in nature—a statement that

“[Name of entity] recognises the importance of ensuring that small businesses are paid on time. The results of the Survey of Australian Government Payments to Small Business are available on the Treasury’s website.”

If applicable, Mandatory

Financial Statements

Financial Statements

17AD(e)

Financial statements

Mandatory

Executive Remuneration

Executive Remuneration

17AD(da)

Note 11: Key Management Personnel remuneration

Mandatory

17AD(f)

Other Mandatory Information

Other Mandatory Information

17AH(1)(a)(i)

N/A

If applicable, Mandatory

17AH(1)(a)(ii)

Advertising and market research

If the entity did not conduct advertising campaigns, a statement to that effect.

If applicable, Mandatory

17AH(1)(b)

N/A

A statement that

“Information on grants awarded by [name of entity] during [reporting period] is available at [address of entity’s website].”

.

If applicable, Mandatory

17AH(1)(c)

Disability reporting

Outline of mechanisms of disability reporting, including reference to website for further information.

Mandatory

17AH(1)(d)

Information Publication Scheme

Website reference to where the entity’s Information Publication Scheme statement pursuant to Part II of FOI Act can be found.

Mandatory

17AH(1)(e)

N/A

Correction of material errors in previous annual report.

If applicable, mandatory

17AH(2)

Appendix A: Other mandatory information

Information required by other legislation.

Mandatory