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SP1: 2018-19 RESULTS

ACCEPTANCE OF MATERIAL INTO THE AIATSIS COLLECTION (ACCESSIONED)

MEASURE AND TARGET

2017–18

2018–19

OUTCOME

+/–%

Printed and published media—items

2 706

1 575

–47%

Manuscripts—pages

22 2706

313 060

+41%

Audio—hours

187

398

+113%

Pictorial—items

18 725

10 027

–46%

Film—feet

169 707

35 100

–79%

Video—hours

643

789

+23%

Art and object—items

118

136

+14%

Overall year-on-year change

+3%

Target for this measure

+2%

+2%

+3%

DIGITAL PRESERVATION OF MATERIAL IN AIATSIS COLLECTIONS

MEASURE AND TARGET

2017–18

2018–19

OUTCOME

+/–%

Print—items

62 519

36 702

–41%

Audio—hours

2 340

2 366

+1%

Pictorial—items

53 892

29 736

–45%

Film—feet

617 866

396 800

–36%

Video—hours

1 135

2 276

+100%

Art and object—items

299

36

–88%

Average %

-13%

Target for this measure

+5%

+5%

100%

COLLECTION MADE DISCOVERABLE

MEASURE AND TARGET

2017–18

2018–19

OUTCOME

+/–%

Manuscript finding aids—number

14

21

50%

Audio audition sheets—number

179

36

–80%

Audio finding aids—number

28

18

–36%

Pictorial item level descriptions*

12 267

10 115

–18%

Moving image audition sheets—number

34

88

+158%

Moving image finding aids—number

11

12

+9%

Catalogue records (new and updated)—number

4 626

5 046

+10%

Average %

–11%

Target for this measure

+1.5%

+1.5%

Pictorial item level descriptions have replaced pictorial caption lists, the measure used in previous reports. Due to the development of a new digital platform, pictorial caption lists are no longer created. Instead, individual captions are assigned to images.

COLLECTION ACCESSIBILITY

MEASURE AND TARGET

2017–18

2018–19

OUTCOME %

Total number of enquiries/requests received (email, phone, in-person, simple and complex)

4 061

3 255

–20%

Total number of complex and Return of Material To Indigenous Communities (ROMTIC) requests completed

1 263

1 378

+9%

Total items supplied*

9 764

4 585

–53%

Total number of visitors/clients on site

1 113

1 410

+27%

Use item statistics (used in Reading Room)

3 913

5 358

+37%

Mura® sessions

62 180

69 805

+12%

Mura® page views

432 841

448 381

+3%

Unique Mura® users

TOTAL

Target for this measure

39 102

47 760

+22%

+5%

+10%

+10%

ANALYSIS

There was a reduction in the amount of material accepted into the collection this year, from 414 792 items in 2017–18 to 361 085 items in 2018–19. Implementation of the new Collection Development Policy has meant some materials offered to AIATSIS have been declined as they did not meet collection prerequisites or align with collection priorities. The amount of material offered across the various media inevitably fluctuates year on year. The collection still grew, at a lower rate, and has grown across all formats by an average of 4.7 per cent over the last five years. Large acquisitions such as the ATSIC and Pallottine collections added very significantly to some media.

Growth in the rates of digitisation appeared to decline across formats, including print, pictorial and film, and was below target for audio material. The replacement of ageing digital storage and transition to a new system, now completed, required significant time and caused reductions or disruptions in throughput for most collection categories. Ageing of materials in the audio and film collections, in particular, means that digitisation is now taking longer per unit, while technicians deal with fragile substances requiring extensive treatment. Nevertheless, the total percentage of the collection digitised has continued to grow, reaching 49 per cent of the total collection, 88 per cent of audio holdings, 49 per cent of video holdings and 29.5 per cent of the 6.8 million feet of the irreplaceable motion picture collection. Digitisation of the total collection of at- risk magnetic collections (audio and video tape) has reached 76 per cent, bringing the UNESCO Memory of the World goal to preserve 100 per cent of those materials by 2025 closer and more certain.

The total number of visitors and clients on site and the total number of unique Mura users both increased, indicating that more people are interested in the AIATSIS Collection. This is mirrored more broadly in strong growth in traffic to the AIATSIS website, which now includes much more content derived from AIATSIS collections.

However, overall the total number of incoming requests and enquiries to the Collections Access Unit decreased. Some of this decrease may reflect the lack of funding to make access visits to communities, where curated collection materials are presented to a large number of community people on country. This practice raised awareness of how AIATSIS collection materials could contribute to local cultural and historic resurgence, stimulated demand for copies of collection materials and built lasting relationships based on two-way learning that increases the usefulness, significance and value of the AIATSIS Collection. Some of this reduction may also be due to improvements made to the contact form on the AIATSIS website, meaning that fewer enquiries unrelated to collection access are coming to the Collection Access Unit. The availability of more collections resources online and via the AIATSIS website—the top ten pages visited were all related to information and articles on Aboriginal and Torres Strait Islander history and culture—also enables web users to satisfy their requests without contacting the unit. In addition, the new availability of the searchable photographic database in the Stanner Reading Room means that visitors can undertake significant research into the photographs they wish to access on their own, rather than making repeated enquiries for proof sheets and caption lists.

The total number of requests completed recovered this year as a result of a change in approach to the provision of access. Access requests are also now being delegated to staff more quickly, enabling faster responses.

The total number of items supplied is lower than in 2017–18, which reflects normal variations in the numbers of items required to meet requests for material, which may include one or many items. Another factor is the implementation of important infrastructure enhancements needed to stabilise digital storage, which took place in the last two quarters of the year. This led to a temporary bottleneck in providing copies of digital items once all research and clearances had been completed. With the digital storage work completed, it is anticipated that a large number of items will be supplied to finalise outstanding requests during the first quarter of 2019–20.